Time and attendance is one area that can often be overlooked by businesses who are focused on maximizing external growth. An outdated time attendance system may not offer the wide range of features newer versions do, making it difficult for employees to use.
The company’s inflexibility can have a negative impact on the future opportunities of both growth as well as their bottom line. True innovation happens when executives are led by people who think about what is best in the long run. This is where new and innovative tools like a time attendance system come in.
In any business, the most important thing you can do is to have a well thought-out system for your HR and other internal teams and innovative tools like a time attendance system. Without this crucial piece of efficiency in place it will be difficult if not impossible to run at peak performance.
If you are considering getting a time attendance system, below are some of the features you should look for:
Must Have Feature #01: Clocking In and Out
The main purpose of a time and attendance system is to allow employees easy access so they can clock in or out with their magnetic card readers, PIN numbers and even biometric scanners. Options include these features along with an option for swipe machines which would be more convenient than having people type things out manually on slips of paper all day long.
Must Have Feature #02: Flexible Employee Scheduling
Some employers offer flexible work schedules to allow their employees more time off. One of the reasons for this is that company continuity can be maintained with a coordinated start and stop times for staff members, while others believe it’s important in keeping an office-like atmosphere throughout each day or week.
In order to stay on top of things, a good time and attendance system is one that can track the attendance or punctuality for your employees. A software should also come with features like creating multiple schedules/rosters as well alerting you in case they’re tardy or AWOL.
Must Have Feature #03: Absence Management
The best way to manage time and attendance is by implementing a system that will help you keep track of your workforce’s absenteeism. If an employee has left unexpectedly, it should be easy for managers to see who’s in the office without having to worry about tracking down each individual employee.
Must Have Feature #04: Payroll Integration
You can streamline your payroll process by integrating the time and attendance module with a seamlessly integrated solution. This will provide accurate data, which is great for determining salary as well as other benefits such as vacation days.
Your time attendance system can provide accurate data for the payroll cycle that will help you accurately calculate salary, benefits of employees. You don’t have to worry about human error or inaccuracies with this kind of integration because it’s been automated into your existing software.
Without payroll integration, there will be the possibility that data can get lost from timekeeping to payroll. For instance; if an employee is terminated without their manager knowing about it or when Human Resource management isn’t aware of certain employment status changes then errors could happen during final payment processing.
Must Have Feature #05: Compliance
Some of the most important labor legislation and regulations are those that lay down a maximum number of working hours. This includes time-keeping systems, which should monitor breaks on your behalf with data reporting compliance purposes as well providing automatic notifications if break patterns aren’t meeting regulatory norms.